(iv)       The procedure followed in the decision making process, including channels of supervision and accountability :

                  The process of decision making starts with a correspondence received which is put up after completing the formal procedure of noting down the gist /summary of the correspondence with suggestion if any, by the Dealing Assistant. The file is routed through to all the concerned starting from the Assistant to the highest Authority i.e the Deputy Commissioner. Normally, the file starts its journey from the lower position making its way to the highest in the organizational hierarchy.

                                     As a first step, the Dealing Assistant puts up the file to the Superintendent who puts it up to the concerned Branch Officer. The Branch Officer then forwards it to his senior i.e SDO(S), and then from him to the Additional D.C who then finally puts it up to the Deputy Commissioner, whose decision is absolute and final. In this process of passing on of file, all concerned are expected to examine the matter carefully and give their respective inputs and suggestions. This is to enable them to work as a team and arrive at the best possible decision. Furthermore, this procedure upholds transparency and accountability and acts as a channel of supervision at every stage of decision making.

              (V)                The norms set by it for the discharge of its functions :

                         The organisation basically relies on Central Secretariat Manuals and a number of other Acts, Rules, Regulations and Gov’t. instructions and notifications for the discharge of its day to day official  functions.

              All official duties and functions are performed bearing in mind the official procedures in general and welfare of the public in particular.

(vi)      The rules, regulations, instructions, manuals and records, held by it or under each control or used by its employees for discharging its functions :

1.      The Arms Act, 1959 and The Arms Rules , 1962. 

2.      The Explosives Act, 1884 and The Explosives Rules, 1983. 

3.      Civil Procedure Code, 1908. 

4.      Criminal Procedure Code, (CrPc). 

5.      Mizoram Revenue Acts. 

6.      Land Acquisition Act, 1894. 

7.      The Lushai Hills District (Village Council) Acts, 1953 as ammended up date. 

8.      Central Treasury Rules. 

9.      General Financial Rules, 1963. 

10.  Central Civil Services (Classification, Control and Appeal) Rules. 

11.  Fundamental Rules and Supplementary Rules. 

12.  The Consumer Protection Acts, 1986 & Rules, 1987. 

13.  Mizoram Roadside Land Control Act Rules 1979. 

14.  New Land Use Policy Guidelines and Calendar of Works. 

15.  InnerLine Regulation Guidelines. 

16.  MP LADS and MLA LADS Guidelines. 

17.  The Disaster Management Act, 2005. 

18.  Human Rights Manual for District Magistrate. 

19.  Manual on Office Procedure.

                        In addition to the above, a number of other Gov’t. instructions, notifications as well as related Acts and rules are used by the employees of Deputy Commissioner’s  Office for discharging their functions.

               (vii)      Statement of the categories of documents that are held by it or under its control :

The  categories of documents being maintained can be classified under the following heads-

             a)Land records in the form of Departmental Land Lease Certificates of its position for which annual taxes have been paid on regular basis. 

 b)Properly accounted register of Arms, Armed licences and licence holders with their detail addresses within its jurisdiction.

 c)Inventory for all movable and immovable assets of the District Administration.

 d) Incumbency of Deputy Commissioner and other employees under this control.

e)List of NGO’s and other Associations and bodies formed within the District Headquarters for ready communication in times of meeting in conection with the discharge of the duties as District Administration.

f)Acquittance Roll, Cash Book, Treasury Transit Book, Contingent Register, Bank Account Pass Book being operated by the Office.

g)Personal files of Housing Loanees under building advance (HBA).

h)Census register of all villages updated from time to time.