The procedure followed in the decision making
process, including channels of supervision and accountability
The process of decision
making starts with a correspondence received which is put up
after completing the formal procedure of noting down the gist
/summary of the correspondence with suggestion if any, by the
Dealing Assistant. The file is routed through to all the
concerned starting from the Assistant to the highest Authority
i.e the Deputy Commissioner. Normally, the file starts its
journey from the lower position making its way to the highest in
the organizational hierarchy.
As a first
step, the Dealing Assistant puts up the file to the
Superintendent who puts it up to the concerned Branch Officer.
The Branch Officer then forwards it to his senior i.e SDO(S),
and then from him to the Additional D.C who then finally puts it
up to the Deputy Commissioner, whose decision is absolute and
final. In this process of passing on of file, all concerned are
expected to examine the matter carefully and give their
respective inputs and suggestions. This is to enable them to
work as a team and arrive at the best possible decision.
Furthermore, this procedure upholds transparency and
accountability and acts as a channel of supervision at every
stage of decision making.
The norms set by it for the
discharge of its functions :
basically relies on Central Secretariat Manuals and a number of
other Acts, Rules, Regulations and Govít. instructions and
notifications for the discharge of its day to day official
All official duties and functions
are performed bearing in mind the official procedures in general
and welfare of the public in particular.
The rules, regulations, instructions, manuals
and records, held by it or under each control or used by its
employees for discharging its functions
The Arms Act, 1959 and The Arms
Rules , 1962.
The Explosives Act, 1884 and The
Explosives Rules, 1983.
Civil Procedure Code, 1908.
Criminal Procedure Code, (CrPc).
Mizoram Revenue Acts.
Land Acquisition Act, 1894.
The Lushai Hills District (Village
Council) Acts, 1953 as ammended up date.
Central Treasury Rules.
General Financial Rules, 1963.
Central Civil Services
(Classification, Control and Appeal) Rules.
Fundamental Rules and Supplementary
The Consumer Protection Acts, 1986
& Rules, 1987.
Mizoram Roadside Land Control Act
New Land Use Policy Guidelines and
Calendar of Works.
InnerLine Regulation Guidelines.
MP LADS and MLA LADS Guidelines.
The Disaster Management Act, 2005.
Human Rights Manual for District
Manual on Office Procedure.
In addition to the above,
a number of other Govít. instructions, notifications as well as
related Acts and rules are used by the employees of Deputy
Commissionerís Office for discharging their functions.
Statement of the categories of documents that are
held by it or under its control :
The categories of documents being maintained can
be classified under the following heads-
a)Land records in the form of Departmental Land Lease
Certificates of its position for which annual taxes have been
paid on regular basis.
b)Properly accounted register of Arms,
Armed licences and licence holders with their detail addresses
within its jurisdiction.
c)Inventory for all movable and immovable assets
of the District Administration.
d) Incumbency of Deputy Commissioner and
other employees under this control.
e)List of NGOís and other Associations and bodies
formed within the District Headquarters for ready communication
in times of meeting in conection with the discharge of the
duties as District Administration.
f)Acquittance Roll, Cash Book, Treasury Transit
Book, Contingent Register, Bank Account Pass Book being operated
by the Office.
g)Personal files of Housing Loanees under
building advance (HBA).
of all villages updated from time to time.